Quarterly Reporting Service
One clear view of everything you hold
Quarterly reconciliation across your wallets, exchanges, and custodial accounts — consolidated into a single position report that shows what you hold, what it cost, and where unrealized gains or losses stand.
What This Delivers
A unified picture of your positions, every quarter
Each quarter, your holdings across every platform are reconciled and compiled into a single consolidated report. Current balances, historical cost basis, and unrealized gain or loss by asset — organized clearly, without having to log into five different interfaces and piece it together yourself.
Consolidated position view
All holdings across all platforms in one report — not fragmented across individual exchange dashboards that each show only part of the picture.
Cost basis by asset
Historical cost basis tracked and reported for each asset — so unrealized gain or loss figures are based on actual acquisition costs, not approximations.
Quarterly cadence
Reports produced on a regular quarterly schedule — frequent enough to stay useful, without the overhead of a monthly reporting cycle.
The Challenge
Holding across multiple platforms means never quite seeing the full picture
Digital assets spread across wallets, exchanges, and custodial accounts create a visibility problem. Each platform shows what it holds — but none of them shows everything. Getting a complete picture of your current positions means logging into multiple interfaces, pulling figures manually, and trying to reconcile them into something coherent. Few people do this consistently.
The consequence is that important decisions — about rebalancing, tax planning, or simply understanding where you stand — get made with an incomplete picture. Holdings get counted twice because of untracked transfers. Cost basis figures get confused when assets move between platforms. Unrealized gain or loss calculations become rough estimates rather than reliable numbers.
Quarterly reconciliation removes that uncertainty. A properly consolidated report tells you exactly what you hold and what it's worth relative to what you paid — across every platform, in a single document.
Fragmented visibility
Each exchange shows its own slice of your holdings. Assembling a complete picture manually is time-consuming and prone to gaps — particularly when assets move between platforms.
Transfer misclassification
Transfers between your own wallets and accounts aren't disposals — but tracking them incorrectly can make it appear as though assets have been sold or acquired when they haven't.
Unreliable cost basis
Without consistent tracking, cost basis figures drift from accuracy over time — making unrealized gain and loss calculations less reliable as a basis for planning decisions.
The Approach
Systematic reconciliation across every platform you use
Each quarter, position data from your wallets, exchanges, and custodial accounts is pulled together and reconciled into a single coherent view — transfers matched, balances confirmed, cost basis carried through accurately.
Cross-platform reconciliation
Holdings from all wallets, exchanges, and custodial accounts reconciled together. Transfers between your own accounts matched so they don't distort the overall position.
Historical cost basis carried forward
Cost basis figures maintained and carried forward each quarter — so the unrealized gain or loss figures in each report reflect actual acquisition costs, not guesswork.
Consolidated position report
A single document produced each quarter showing current holdings, historical cost, and unrealized gain or loss by asset — across every platform in one view.
Quarter-on-quarter continuity
Each quarter's report builds from the last — so the data stays consistent and comparable over time rather than starting fresh from scratch each period.
Working Together
A quarterly rhythm that runs itself
The process is designed to stay light on your end. Once the platforms are established and the first report is complete, each subsequent quarter follows a consistent pattern.
Platform Setup
At the start, you provide a list of the wallets, exchanges, and custodial accounts to be included in the reconciliation. This scope is agreed and documented.
Quarterly Data
At each quarter-end, you provide exports from your platforms covering the period just completed. What's needed and how to export it is outlined clearly.
Reconciliation
Holdings reconciled across platforms, transfers matched, and balances confirmed. Any discrepancies identified and resolved before the report is produced.
Report Delivery
The consolidated position report delivered — showing current holdings, cost basis, and unrealized gain or loss by asset across all platforms.
Investment
Quarterly reporting at a flat rate
Portfolio Reconciliation & Reporting is structured as a quarterly service. Each quarter, your holdings across all agreed platforms are reconciled and compiled into a consolidated position report. The flat quarterly rate covers this work regardless of how many assets you hold or how many platforms are included in the agreed scope.
The service is suited to portfolio managers and individuals who hold digital assets across multiple platforms and want a reliable, unified view of their positions on a regular basis — without the time and effort of assembling it themselves.
If the number of platforms or the complexity of your holdings changes significantly, the scope can be reviewed and adjusted. Significant additions to the platform list are worth discussing before the next quarter begins rather than during it.
Portfolio Reconciliation & Reporting
Per quarter. Covers reconciliation across all platforms included in the agreed scope.
Methodology
What makes the reports reliable
A consolidated position report is only useful if the figures in it are trustworthy. These are the principles that keep them that way.
Transfer matching
Movements between your own accounts are matched against corresponding records on both sides before positions are finalized. Unmatched transfers are flagged rather than left as apparent gaps.
Cost basis continuity
Cost basis data is carried forward from the prior quarter — not recalculated fresh each time. This ensures consistency and means unrealized figures are based on the same methodology throughout.
Discrepancy resolution
When balances from your platform exports don't reconcile cleanly, the discrepancy is identified and resolved before the report is issued — not noted as a caveat at the bottom.
What to Expect
Portfolio reconciliation works best when transaction exports are complete and provided promptly after each quarter-end. Incomplete data from any platform can affect the accuracy of that platform's contribution to the report. If a platform you use doesn't export data in a standard format, that's worth discussing at the outset — most situations have a workable approach, but it helps to know in advance. Reports reflect holdings and cost basis as of the quarter-end date; intraday or intraweek figures are outside this service's scope.
Our Commitment
Nothing starts until the scope is clear
Before the first quarter begins, the platforms to be included are agreed and documented. You'll know exactly what data will be reconciled, what the report will contain, and what you'll need to provide at each quarter-end. There are no assumptions made about your situation without confirming them first.
The initial conversation is a straightforward exchange — you describe your platforms and what you're trying to achieve, and we outline whether and how the quarterly reconciliation service addresses that. No commitment required at that stage.
Scope documented upfront
The platforms included and the report format are agreed before the first quarter begins.
Initial consultation included
The initial review of your platforms and situation is part of getting set up — no separate charge.
Scope adjustable
If your platform list changes, the scope can be updated between quarters rather than mid-period.
Getting Started
How to begin
Getting set up takes a short initial conversation. Here's how the process unfolds from the first message.
List your platforms
Send a message describing the wallets, exchanges, and custodial accounts where you hold digital assets. Include any platforms that have been active during the current year, even if infrequently used.
We confirm the scope and setup
We'll confirm the platforms to be included, describe what data exports you'll need to provide each quarter, and agree a start date. Any unusual platforms or formats are addressed at this stage.
First quarter begins
At the end of the first quarter, you provide your exports. The reconciliation is carried out and the consolidated position report delivered — the same process repeated each subsequent quarter.
Portfolio Reconciliation & Reporting
Ready to see your full portfolio in one place?
Send a message listing the platforms where you hold digital assets and what you're hoping to get from a consolidated quarterly report. We'll respond with a clear picture of how the service would work for your situation.
Get in TouchNo commitment required from the initial conversation.
Other Services
Explore what else Sumvane offers
Monthly Service
Digital Asset & Cryptocurrency Accounting
Ongoing monthly tracking and recording of your digital asset activity — cost-basis calculations, income classification, and tax-ready records maintained throughout the year.
$600 USD / month
View DetailsAnnual Service
Digital Asset Tax Return Preparation
Preparation of tax returns incorporating all your cryptocurrency transactions — gains, losses, and income classified correctly across wallets and exchanges.
$850 USD
View Details